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Admin Manager

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Responsibility

Job Brief

Manager to organize and coordinate office operations and procedures, in order to ensure organizational effectiveness, efficiency, and safety. The Office cum Administrative Manager shall be experienced in handling a wide range of administrative and executive support-related tasks and shall be able to work independently with little or no supervision. This person must be exceedingly well organized, flexible, and enjoy the administrative challenges of supporting an office of diverse people.

Main Duties & Responsibilities:

  • Responsible for organizing all of the administrative activities that facilitate the smooth running of an office; controlling correspondence; design filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions.
  • Responsible for office housekeeping, maintenance, pest control, relevant supplier/ contact management.
    • Upkeep of office equipment and furniture.
    • To achieve Cost Saving and Efficiency by cutting down unproductive resources.
  • Monitor and manage the operations of various functions under office administration.
  • Monitor and execute procurement of office items (including stationery) purchase in the best interest of the Organization.
  • Responsible for the entire group of companies’ office filing
    • Ensure office filing is being kept including Accounts, Sales & Marketing, Own Biz, Project, Operation &, etc.
    • Ensure all office filing is properly labeled, sort out by category for easy reference.
  • Developing and implementing new administrative systems, such as record management, layout, and equipment procurement. Coordinate with the IT department on all office equipment.
  • Recording office expenditure and managing budget; Analyzing variances; initiating corrective actions.
  • Partner with HR to maintain office policies as necessary.
  • Reviewing and updating health and safety policies and ensuring they are observed.
  • Delegating work to staff and managing their workload and output; Resolve any office coordination issues that arise.
  • Provide administrative support to the department’s operations & new outlet/ division set up;
  • Maintain all licenses, permits, or certifications renewal;
  • Ad Hoc assigned by the Management as and when required; for example: Assuming cashiering duties (in the event there is a shortage of cashiers) & cover duty for Midas’ Personal Assistant in the event she is on leave or MC.
  • In-Charge for Audit section & Stock Take section group of Companies.

Legal Administrative:

  • In charge of the Company's legal affairs.
  • Assist in corporate agreements e.g. Service Agreement/ SPA/ acquisition or joint venture agreement, licensing contract, etc.
  • Responsible for monitoring the compliance issues affecting the company.
  • Follow up and liaise with external lawyers regarding legal matters/ proceedings/ Company Trademarks.
  • Collecting information for the preparation of legal documents; license application, setting up of the new company.

Interview Time: Monday - Friday

You may also contact our Human Resource Department via:

Tel: 607-352 8206 (Pn. Zila)

Time: 10:00 a.m. - 4:00 p.m.

Email : **@midas.com.my

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Common Interview Questions And Answers

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