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Payroll Specialist

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About the position

Performs intermediate administrative work preparing and processing payroll, maintaining payroll records and files, assisting with filing applicable reports, and related work as apparent or assigned. Work is performed under the moderate supervision of the Payroll Operations Director.

Responsibilities

  • Ensures payroll process is completed on a timely basis for monthly and biweekly cycles.
  • Processes payroll including new employee set-up, employee changes or terminations, timesheet entry, balancing, and finalizing payroll.
  • Utilize a variety of technology to enhance communication and maintain an efficient working environment.
  • Maintain confidentiality.
  • Provides interpretations of payroll policies, laws, rules and programs to ensure proper understanding and application within the district.
  • Analyzes and audits payroll data, timesheet data, general absences, leave of absences, supplemental insurances, state retirement, garnishments, and supplemental retirement.
  • Processes payroll adjustments, overpayments, 20’s, etc.
  • Provides various payroll information to principals, directors, assistant principals, teachers, support staff, central office administrators, and vendors.
  • Processes and administers electronic direct deposit file.
  • Processes and audits automated absence reporting.
  • Generates regular and special request reports.
  • Performs other duties and responsibilities as assigned.

Requirements

  • Two Year Associate Degree with coursework in finance, accounting, or related field or equivalent combination of education and experience.
  • Thorough knowledge of the payroll and benefit program administration for the district preferred.
  • General knowledge and experience with entire Microsoft Suite including Word/Office, Excel, and PowerPoint.
  • Ability to create tables, spreadsheets, and publishing formats
  • Ability to work independently without close supervision.
  • Ability to understand and follow detailed, written and oral instructions.
  • Thorough knowledge of bookkeeping terminology and methods.
  • General knowledge of accounting theory and principles.
  • General knowledge of standard office procedures, practices and equipment.
  • Ability to learn specialized equipment and software based on district needs.
  • Ability to develop and present ideas effectively, orally and in written form.
  • Ability to maintain financial records and prepare financial reports.
  • Ability to meet all deadlines in a fast-paced environment by organizing and prioritizing tasks.
  • Ability to establish and maintain effective working relationships with associates, staff and the general public.
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