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Project Manager / Virtual Assistant

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Vinnie Mac is a full-service marketing agency helping home service contractors grow through proven digital marketing strategies. We are seeking a detail-oriented Project Manager / Virtual Assistant to support our Operations Manager in coordinating projects, managing tasks, and keeping our fulfillment teams aligned. This role is perfect for someone who thrives in an organized environment, enjoys keeping projects moving, and can communicate clearly across multiple departments. Key responsibilities include managing ClickUp task assignments, due dates, and project workflows; tracking progress across service teams (SEO, Ads, Content, Design, Web Dev); preparing weekly project status updates and communicating blockers to the Ops Manager; ensuring projects are delivered on time, within budget, and aligned with client goals; documenting processes and updating SOPs as directed; coordinating schedules, meetings, and follow-ups with internal team members; assisting in onboarding contractors and employees; compiling weekly and monthly performance reports for leadership review; and supporting the Ops Manager with administrative and communication tasks. This position comes with a lot of ownership and accountability, mixed with the support of our operations team and other specialists. Our work hours are typically a standard 40-hour work week in a casual and fun environment focused on positivity and encouragement. Our core values include being positive team players, maintaining integrity and accountability, staying results-focused, always being resourceful, and remaining humbly confident. Apply To this Job

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

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When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

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With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

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6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

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Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

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The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

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This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...