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Virtual Assistant, Project Management

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Job Description:

  • WorkBetterNow Certified Professionals™ with Project Management Experience, work full-time (40 hours/week) as independent contractors from their homes, helping businesses in the US with their administrative needs.
  • Define project scope, objectives, and deliverables in collaboration with stakeholders and team members.
  • Develop detailed project plans, schedules, and budgets, and track progress against milestones and KPIs.
  • Assign tasks and responsibilities to team members, ensuring clarity and accountability.
  • Coordinate project activities and resources, including internal team members, external vendors, and contractors.
  • Monitor project risks, issues, and dependencies, and implement mitigation strategies as needed.
  • Communicate project status, updates, and changes to stakeholders and senior management.
  • Manage project budgets and expenditures, tracking costs and ensuring adherence to financial guidelines.

Requirements:

  • At least 2 years of previous work experience working with administrative tasks
  • At least 2 years of Project Management experience
  • Previous experience using Project Management CRM such as ASANA, Apptivo, Workect, Trello, Monday.com, or any project management tools.
  • Project Management education is a plus.
  • Social Media experience is preferred but not required
  • Bilingual in Spanish and English (advanced or proficient)
  • Expertise with Microsoft Word, Excel, PowerPoint, Outlook/Gmail
  • Advanced written and spoken English skills (including top grammar skills) - Scores C1&C2
  • Appropriate work-from-home environment
  • FT availability (40 hours a week)
  • Excellent relationship skills.
  • Although not required, we also prefer candidates who have:
  • Experience working with CRM systems.
  • Bookkeeping skills.

Benefits:

  • 18 paid vacation days + U.S. federal holidays
  • Paid maternity/paternity leave (up to 2 months with 50% salary coverage after 1 year)
  • Career Support
  • A dedicated Talent Coordinator who serves as your guide and liaison between you, WorkBetterNow, and your assigned company—helping you navigate your role and continue growing professionally.
  • A supportive, people-first environment where your voice matters.
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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...